1. Information We Collect

Depending on how you interact with us, we may collect the following categories of information:

Contact and Business Information

This may include your name, email address, telephone number, company name, job title, company size, industry, business needs, and information submitted through consultation forms, chatbot conversations, emails, or other communications.

Client and Project Information

When providing consulting services, we may receive business records, operational information, financial data, reports, policies, procedures, workforce information, analytics data, system access details, and other materials necessary to complete an engagement.

Recruiting and Human Resources Information

When supporting recruiting, human resources, payroll coordination, or workforce consulting, we may process information concerning job applicants, employees, contractors, managers, or other workforce members. This may include resumes, employment history, contact information, qualifications, compensation information, payroll-related details, performance documentation, and onboarding information.

Data Consultants INC generally processes this information on behalf of the client organization that engaged our services. The client organization remains responsible for determining the lawful purposes for which employee and applicant information is collected and used.

Website and Technical Information

We may automatically collect limited technical information when you visit our website, including your internet protocol address, browser type, device type, operating system, referring website, pages viewed, approximate location, and the dates and times of website activity.

This information may be collected through cookies, analytics tools, website-hosting technologies, chatbot services, or similar technologies.

Communications

We may retain copies of emails, chatbot messages, consultation requests, meeting notes, feedback, and other communications exchanged with you.

2. How We Collect Information

We may collect information:

• Directly from you when you submit a form, send an email, schedule a consultation, use our chatbot, sign an agreement, or communicate with our team

• From clients when they provide information required for a consulting engagement

• Automatically through website technologies, cookies, and analytics tools

• From service providers and professional platforms used to operate our business

• From publicly available business and professional sources

• From recruiting platforms, referral sources, or applicants when providing recruiting services

3. How We Use Information

We may use personal and business information to:

• Respond to inquiries and consultation requests

• Communicate with current and prospective clients

• Evaluate business needs and recommend appropriate services

• Prepare proposals, agreements, invoices, reports, and project deliverables

• Provide revenue, operations, analytics, forecasting, business intelligence, AI, HR, recruiting, payroll-support, website, and social media services

• Coordinate meetings, projects, recruiting activities, onboarding, and client communications

• Develop reports, dashboards, policies, procedures, models, forecasts, and recommendations

• Operate, maintain, secure, and improve our website

• Understand website activity and improve the visitor experience

• Maintain internal business, financial, contractual, and compliance records

• Protect our company, clients, website visitors, and systems from misuse or security threats

• Comply with legal, regulatory, contractual, and professional obligations

• Establish, exercise, or defend legal claims

We will not use personal information for purposes that are materially inconsistent with the context in which it was collected without providing appropriate notice when required.

4. AI, Automation, and Chatbot Use

Our website or professional services may use chatbot, artificial intelligence, automation, analytics, or reporting technologies to assist with inquiries, workflow processing, content generation, reporting, or decision support.

Information submitted through these tools may be processed by third-party technology providers that support their operation. Please do not submit Social Security numbers, banking credentials, medical information, passwords, confidential employee records, or other highly sensitive information through the website chatbot or general contact forms.

AI-generated information is used as a support tool and may be subject to human review before it is relied upon for business decisions.

5. How We Disclose Information

We do not sell personal information for monetary compensation.

We may disclose information to the following categories of recipients when reasonably necessary:

Service Providers

We may use service providers that assist with website hosting, cloud storage, email, scheduling, electronic signatures, analytics, chatbot functions, payment processing, payroll coordination, recruiting, social media, customer relationship management, cybersecurity, document management, or other business operations.

These providers may access information only as necessary to perform services for us or our clients, subject to applicable contractual and legal obligations.

Clients

When providing HR, recruiting, payroll-support, analytics, or operational services, information may be disclosed to the client organization that authorized the engagement and to appropriate client representatives.

Professional Advisers

Information may be shared with attorneys, accountants, insurance providers, auditors, or other professional advisers when reasonably necessary.

Legal and Safety Requirements

We may disclose information when required by law, court order, subpoena, regulatory request, or other legal process. We may also disclose information when reasonably necessary to protect the rights, safety, property, systems, or interests of Data Consultants INC, our clients, or others.

Business Transactions

Information may be transferred as part of a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction, subject to appropriate confidentiality protections.

6. Client-Controlled Information

When Data Consultants INC processes personal information on behalf of a client, the client generally determines why and how that information is used. Requests concerning employee, applicant, payroll, or customer information controlled by one of our clients should normally be directed to that client.

We will assist clients with appropriate privacy or information requests when required by our agreement or applicable law.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, remember visitor preferences, understand website traffic, measure performance, and improve our services.

Your browser may allow you to block, limit, or delete cookies. Disabling certain cookies may affect the functionality of parts of the website.

Where required, visitors may be provided with additional cookie controls or consent options.

8. Data Retention

We retain personal and business information only for as long as reasonably necessary to:

• Provide the requested services

• Complete an active engagement

• Maintain business and contractual records

• Meet legal, tax, insurance, accounting, or regulatory obligations

• Resolve disputes

• Enforce agreements

• Protect legitimate business interests

Retention periods may vary depending on the type of information, the nature of the engagement, client instructions, and applicable legal requirements.

9. Information Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, use, alteration, loss, or disclosure.

These safeguards may include access controls, password protection, secure systems, confidentiality obligations, vendor oversight, and restricted access to sensitive information.

No website, transmission method, or information-storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee the absolute security of information submitted electronically.

10. Your Privacy Choices and Rights

Depending on your location and applicable law, you may have the right to request:

• Confirmation of whether we process your personal information

• Access to certain personal information we maintain about you

• Correction of inaccurate information

• Deletion of certain information

• A copy of certain information in a portable format

• Information about how your information is used or disclosed

• Withdrawal of consent where processing is based on consent

• Opting out of certain marketing communications

• Opting out of certain sales, sharing, targeted advertising, or profiling activities where applicable

Data Consultants INC does not discriminate against individuals for exercising applicable privacy rights.

To submit a privacy request, contact us at Dr.Young@dataconsultantsinc.net with the subject line Privacy Request. We may need to verify your identity before completing a request. Certain information may be retained or excluded from a request when permitted or required by law.

11. Email and Marketing Communications

We may send communications concerning inquiries, consultations, active engagements, company updates, services, or business insights.

You may opt out of promotional email communications by using the unsubscribe option provided in the message or by contacting us. You may still receive non-promotional communications concerning active services, agreements, invoices, security matters, or legal notices.

12. Third-Party Websites and Platforms

Our website may include links to third-party websites, social media platforms, scheduling services, payment services, or other external resources.

Data Consultants INC is not responsible for the privacy, security, or content practices of third-party websites or platforms. We encourage visitors to review the privacy policies of those providers before submitting personal information.

13. Children’s Privacy

Our website and consulting services are intended for businesses and adults. We do not knowingly collect personal information directly from children under 13 through our website.

If we learn that information from a child under 13 was submitted without appropriate authorization, we will take reasonable steps to delete it.

14. International Visitors

Our company is based in the United States. Information submitted through our website or services may be processed and stored in the United States or in other locations where our service providers operate.

Visitors outside the United States should understand that privacy and data-protection laws may differ from those in their home jurisdiction.

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technologies, vendors, business practices, or legal obligations.

The revised policy will be posted on this page with an updated “Last Updated” date. Material changes may be communicated through the website or another appropriate method.

16. Contact Us

Questions, concerns, or requests regarding this Privacy Policy may be directed to:

Data Consultants INC
Email: Dr.Young@dataconsultantsinc.net
Website: www.dataconsultantsinc.net

Please use the subject line Privacy Inquiry or Privacy Request so your message can be routed appropriately.